Bills for Skills – Stanford Hospital & LPCH Employee Referral Program

Program Rules

• Purpose
• Eligibility & Exclusions
• How the Program Works
• Referral Follow-Ups

As of June, 2007

Purpose

The purpose of the Bills For Skills Program is to expand our current applicant pool and generate more applicant flow by utilizing our most valuable resource; our employees. Thousands of great minds coming together have made SHC/LPCH a place where discovery happens, where health is restored, where innovation changes the world. By assisting us with finding more great minds like yours, we are offering referral bonuses up to $5,000.

Eligibility & Exclusions

Eligibility

• All employees are eligible to participate in the program regardless of status unless they are specifically excluded.
• The referring employee must be employed by the organization or must have accepted an offer of employment at the time of referral.
• The referring employee must be employed by the organization or must have accepted an offer of employment at the time of hire of the referred candidate.
• The referring employee must remain an employee of the organization to be eligible for subsequent bonus payments.
• The referring employee may not be a Stanford Hospital & Clinics or a Lucile Packard Children's Hospital supervisory, management or Human Resources employee.
• All employee referrals made on or after April 1, 2005, are subject to the rules and designated positions under the Bills For Skills Program.

Exclusions

The following are not eligible referrals under this program:

• Current employees (transfers).
• Current temporary employees and contract workers, as well as any employees who have had a contractual relationship with Stanford Hospital & Clinics or Lucile Packard Children's Hospital within two years of the referral date (i.e. internships, clinical rotations, new graduate RN, volunteer and temporary agency assignments).
• Former employees (rehires).

Candidate Referral Eligibility Requirements

To be eligible for referral under the Bills For Skills Employee Referral Program, referred applicants must fully meet the qualification requirements listed in the job description for the position.

How the Program Works

Referral Requirements

• All referral information must be received by Human Resources prior to the candidate's application and indicate the specific job for which he/she may be eligible to apply. Only referrals that are date-stamped and designated “eligible” by an HR Recruiter are eligible for the bonus program.
• The referring employee must submit a completed referral form through the Bills For Skills website. All required fields must be complete for the referral to be processed.
• The employee referral bonus applies only to those positions listed that result in regular hires (relief and per diem excluded). Regular hires under the Bills For Skills Program are defined as positions requisitioned at 0.9 or higher.

Referral Procedure

1. Once the referral is submitted to the Department of Human Resources through the Bills For Skills web site, the referring employee will receive an electronic confirmation, and the referral will be forwarded to an HR Recruiter for initial contact. Anytime a change in status occurs on a referral, the referring employee will receive an email notification via the email address they used to enter the referral. Any additional comments by the HR Recruiter will be appended to those notifications.
2. Once a HR Recruiter contacts the referred individual, they will determine if the referral is “eligible”, “ineligible” (cancelled), or if it requires additional follow up. The referring employee will receive an email notification of the change in status. If the referral requires follow-up, an HR Recruiter will make one additional attempt to follow-up with the referred candidate. After the second contact attempt, the recruiter will either change the referral status to “eligible” or “cancelled.”
3. If the referral candidate is hired, the referring employee will receive an email citing that the employee has been hired into a Bills For Skills eligible position and, according to the program’s rules, the referring employee may receive the referral bonus at the specified six month and one-year dates. This confirmation email should be retained by the referring employee for their records and any required follow up.
4. Referrals Older than Six Months. Any “eligible” referrals within the system that are older than six months will expire. The referring employee will receive an automated email from the system, notifying them of the change in status. After cancellation, the referring employee must resubmit a new referral to restart their eligibility for the referral candidate.

Duplicate Referrals

If duplicate referrals occur, only the first referral received will be eligible for payment.

Selection Procedures

The employment application will be reviewed through the normal hiring procedures. The appropriate Human Resources staff will review the application. If the applicant meets the specified qualifications for the position, the application will be referred to the hiring department for review and evaluation. Ultimately, the hiring manager will make the selection decision for the position based on the most qualified candidate. All information regarding the reason(s) for making a decision not to hire an applicant will remain strictly confidential.

Position Changes

If a referred employee changes to another position that is full time and benefited, the referrer will remain eligible for the referral bonus. If a referred employee leaves through termination or resignation, the referring employee shall not be eligible for the remainder of the referral bonus. In addition, if the referred employee fails to meet the conditions of employment for the Bills For Skills eligible position and transfers into a non-Bills For Skills eligible position (including a position requisitioned below 0.9), the referring employee will no longer be eligible for any subsequent payouts.

Hard to Fill Quarterly Position Designations

Management, in conjunction with Human Resources, will determine on a quarterly basis the positions covered under the Bills For Skills Program.

Payment Procedures

• The referring employee will receive a check for $2500* less tax withholding after referred employee's successful completion of the six-month trial period.
• After the successful completion of the referred employee’s first year of employment, the referring employee will receive an additional check for $2500* less tax withholding.
• All payouts are processed through the payroll department at SHC/LPCH
• Payouts are only paid if the referring employee and the referred employee are continuously employed at SHC/LPCH at the referred employee’s six month and one-year anniversary dates.
• * - Some positions may be eligible for higher payout amounts.

Referral Follow-Ups

Referring employees have one calendar year from the referral hire date to submit a request for follow-up on a referral payout. Any requests made after one calendar year will not be considered.

SHC/LPCH has the authority to make changes or cancel this policy at anytime with or without notice.